Bookkeeping that keeps your records up to date

Who it is for

• Sole traders who would rather spend their evenings on anything other than receipts
• Small and medium businesses that do not need, or cannot justify, a full-time in-house bookkeeper
• Employers running pay runs who need Single Touch Payroll reporting and super paid on time
• GST-registered businesses lodging a monthly, quarterly or annual BAS
• Businesses moving to Xero or MYOB, or tidying up a file that has fallen behind

Certified bookkeepers, focused on your cash flow

We are certified bookkeepers committed to growing your cash flow. We automate your online bookkeeping so your financial records are always current, your BAS is lodged on time and you can see how your business is really performing.

We use Xero and MYOB to keep full transparency and accuracy over all of your financial records, and can work with the software you already use. Our bookkeeper Angela Ross has worked with many small businesses using MYOB, QuickBooks and Xero. See our Xero and MYOB service for set-up, conversions and training.

Why bookkeeping matters for BAS and GST

Your business activity statement (BAS) is only as accurate as the books behind it. The GST you collect on sales, the GST credits you claim on purchases and the PAYG withholding from wages all come straight out of your bookkeeping file, so a reconciled file makes the BAS a review rather than a scramble.

Under the ATO's rules for 2026–27, a business must register for GST when its current or projected GST turnover is $75,000 or more ($150,000 or more for non-profit organisations), and registration is due within 21 days of becoming required to register. Keeping turnover tracked month by month is part of good bookkeeping.

If a due date falls on a weekend or public holiday, lodgement and payment are due on the next business day. Lodging online, or through a registered tax or BAS agent, can mean more time for some quarterly BAS, but not for the October to December quarter, which already includes an extension. The BAS lodgement due dates guide and our BAS and GST service cover this in more detail.

For 2026–27, the first quarterly BAS (July to September 2026) is due on 28 October 2026 under the ATO's standard dates.

Record keeping: what the ATO expects

Every business is legally required to keep records of the transactions behind its tax, super and registration affairs, from start-up through to sale or closure. Under the ATO's record-keeping rules as they stand in 2026–27, most records must be kept for 5 years, generally counted from when the record was prepared or obtained or the transaction was completed, whichever is later. Some records have a different starting point, and the ATO notes that ASIC requires companies to keep records for 7 years.

At a minimum, a record generally needs to show:

• the date, amount and a description of the transaction, plus the GST details
• what the transaction was for
• the relationship between the parties, where that is relevant

Where an expense is partly private, the records need to show the business portion clearly. Records must be in English (or easy to convert), protected from being altered, and available to the ATO on request, and a business that changes its record-keeping system needs to be able to reconstruct the original data. Cloud bookkeeping in Xero or MYOB, with receipts attached to each transaction, makes these rules much easier to meet. Read more in our business record keeping guide.

Payroll, Single Touch Payroll and Payday Super

If you have employees, payroll is usually the most time-sensitive part of the books. Single Touch Payroll (STP) is mandatory: each time you pay staff, your STP-enabled payroll software sends salaries and wages, PAYG withholding and super information to the ATO. At the end of the financial year the STP data has to be finalised so employees' income statements show as tax ready.

Payday Super started on 1 July 2026 and changes how super guarantee is paid for earnings paid from that date. In general terms, for 2026–27:

• super guarantee stays at 12%, but is now worked out on an employee's qualifying earnings, which bring together ordinary time earnings and other amounts such as commissions and salary sacrifice
• contributions must be received by the employee's fund within 7 business days after payday, rather than quarterly
• the first contribution for a new employee, or to a new fund for an existing employee, has 20 business days
• qualifying earnings and super liability are both reported through STP
• late payments attract a super guarantee charge assessed by the ATO, and the Small Business Superannuation Clearing House has closed

Because payment now has to line up with each pay run, payroll and bookkeeping need to happen together. Our payroll service and the Single Touch Payroll and Payday Super guides explain the detail.

How we work with you

Clients can send receipts and documents through the MyAccountants app on their phone (accountant code "Ross"), or bring them into our Brookvale office. Because bookkeeping, BAS, financial statements and tax returns are done by the same team, the figures flow straight through to year-end without being re-keyed.

How it works

1. 1
   Talk it through

   We look at your business, your software and how often you report, and agree what you would like us to take on.

2. 2
   Set up or tidy up

   We set up Xero or MYOB, connect bank feeds and bring any overdue reconciliations up to date.

3. 3
   Keep it current

   Transactions are coded, invoices and payments processed, pay runs completed and accounts reconciled through the period.

4. 4
   Report and lodge

   We prepare your BAS from the reconciled file and lodge it, and give you reports and forecasts so there are no surprises.

What to bring

• Access to your bank, credit card and loan accounts (or statements)
• Sales invoices and receipts for purchases and expenses
• Employee details, pay rates and super fund details if you run payroll
• Loan agreements and repayment schedules
• Your existing Xero, MYOB or QuickBooks file, if you have one